Overview:
The NH Division of Procurement and Support Services (DPSS) has developed the following guidance pertaining to personal protective equipment (PPE) and sanitation supply requests made to the State from representatives of the Department of Education (DOE). These guidelines will be followed to ensure timely service delivery of desired PPE/sanitation supplies to DOE K-12 Schools.
DPSS has negotiated and established contracts and Blanket Purchase Orders, (POs) for these purposes. See table below for reference. Click on the contract # for the item you want to order for all detailed information. The vendor contact, phone, and email are provided if you have questions.
K-12 schools are encouraged to consolidate orders by District to maximize aggregate volume. Provisions should be in place to ensure timely planning and execution for PPE/sanitation supply replenishment. It is further recommended that all Districts reorder a minimum of 30-days prior to anticipate depletion of on hand inventory. Some vendors will be able to provide products before schools start, but others may not. Please determine if the delivery time is acceptable before purchasing. If you have trouble identifying a vendor that can meet your needs, please contact us for assistance.
For products not available under the State Contracts listed below:
- The school will submit a request through this link: Contact Form Be sure that sufficient details are provided; including detailed product description, quantity required, urgency of need, delivery date and point of contact for questions so we can coordinate with you on it.
- If a product falls outside of contract coverage or is unavailable by backorder on an active Contract, DPSS will source alternate options to ensure securing the most timely/cost effective solution.
- The school will close the loop with DPSS via email to confirm order placement.
NOTES:
The State has a vendor for N95 masks that requires special purchasing, if a school has a need for these and is unable to source them, please fill out the form at this link: Contact Form and we will contact you. Be sure that sufficient details are provided; quantity required, urgency of need, delivery date and point of contact for questions so we can coordinate with you on it.
The following link is a presentation that was provided to School Nurses by the NH Department of Health and Human Services, Division of Public Health Services. Procurement officers may find slides 28-29 useful for understanding PPE/sanitation supply recommendations for School Nurses.
https://www.education.nh.gov/sites/g/files/ehbemt326/files/inline-documents/sonh/covid-19-schoolreopening-07-20-20.pdf
CARES Act and ESSER funding for the purchase of your PPE/sanitation supplies for the academic year:
https://www.education.nh.gov/who-we-are/division-of-learner-support/bureau-of-instructional-support/cares-act-funding
Open the table below by clicking here.
| COVID-19 PPE/SANITATION SUPPLIES PURCHASING GUIDE | ||||||||||
| PPE High Demand | Lowest Unit Cost | UoM | Minimum Quantity Required | Vendor | Contract | Contact Name | Contact Phone | Contact Email | Remarks | |
Please use the above table as a purchasing guide for your PPE/sanitation supply needs, as an eligible participant on our statewide contracts you are able to utilize these vendors and contract numbers for your purchases. Please follow the contract links to our website for point of contact and contract details. Some items have several vendors listed; please use your discretion to select the best vendor and availability for your particular purchasing needs. These pricing quotes can be estimates of current prices and subject to availability, please consult the vendor for updated pricing. Some vendors will be able to provide products before schools start, but others may not. Please determine delivery time is acceptable before purchasing. If you have trouble identifying a vendor that can meet your needs, please contact us for assistance. If you have any questions please do not hesitate to reach us at PRCH.web@das.nh.gov.
